FIT5057 Week 3: Governed, Mapped, Specified, and Pitchable Flashcards

Question 1

What is the formal definition of "Governance" under PMBOK 8 Guide 2.1?

Accepted Answer

Governance is the defined framework of decision rights and accountabilities within which management operates, providing a clear audit trail of who approved what, when, and under what authority.

Question 2

What is the conceptual progression of the project from Weeks 1 to 4?

Accepted Answer

Week 1 asked "should it exist?"; Week 2 approved it; Week 3 made it runnable (governed, mapped, specified, pitchable); and Week 4 puts it in front of the room.

Question 3

What are the three core governance models evaluated in Week 3 of FIT5057?

Accepted Answer

Model A (The Autocrat), Model B (The Ladder), and Model C (The Round Table).

Question 4

How is decision-making structured under Governance Model A (The Autocrat)?

Accepted Answer

Decision-making authority is completely centralized, meaning the Sponsor or a single figure decides all issues regardless of their operational scale.

Question 5

What is the fatal flaw of Model A (The Autocrat) governance?

Accepted Answer

Because the Sponsor decides everything, a massive queue of minor decisions (e.g., $40$ a week) piles up on one desk, halting the project if the Sponsor is unavailable.

Question 6

How is decision-making structured under Governance Model B (The Ladder)?

Accepted Answer

Decision-making authority is tiered, with decision rights distributed down a hierarchy based on specific dollar-value thresholds.

Question 7

What is the fatal flaw of Model B (The Ladder) governance?

Accepted Answer

While highly efficient, its tiered rules must be explicitly written and agreed upon in writing before the first team conflict occurs.

Question 8

How is decision-making structured under Governance Model C (The Round Table)?

Accepted Answer

Decision-making is collaborative and decentralized, requiring consensus or a majority-wins framework among all leadership figures.

Question 9

What is the fatal flaw of Model C (The Round Table) governance?

Accepted Answer

Because all leadership figures must agree collectively, building consensus typically averages $2$ weeks and a deadlock has no predefined operational exit.

Question 10

What do the letters of the RACI matrix represent?

Accepted Answer

R is Responsible (does the work), A is Accountable (the ultimate owner who signs off), C is Consulted (asked for input before), and I is Informed (notified after).

Question 11

What is the most rigid mathematical rule governing the "Accountable" (A) role in any RACI matrix row?

Accepted Answer

There must be exactly one ($A = 1$) Accountable role assigned per row to ensure clear, undivided ownership; multiple Responsibles ($R \ge 1$) are permitted.

Question 12

What is the definition of an "Escalation Clock"?

Accepted Answer

A timer-based governance rule where a stuck decision automatically moves up to a higher organizational authority level on a pre-defined timeline.

Question 13

What are the three components of a clocked "Escalation Path" used to prevent project stagnation?

Accepted Answer

Time budgets that escalate decisions upward on a timer: $24$ hours stuck goes from PM to the Project Board; $1$ week stuck goes to the Steering Committee; $2$ weeks stuck goes to the Project Sponsor.

Question 14

Why is establishing an Escalation Clock critical for project timeline preservation?

Accepted Answer

Without explicit time budgets, unresolved disputes or stalled decisions become permanent governance "black holes" that freeze execution.

Question 15

What is the "AEMO Test" in governance validation?

Accepted Answer

A simulation test used to audit a project's governance model by testing how quickly it can coordinate a response within $5$ business days of receiving an unexpected regulatory privacy notice.

Question 16

What are the precise parameters of the "AEMO Test"?

Accepted Answer

A regulatory privacy notice lands on Tuesday at 9:00 AM with a $5$-day deadline; a working model must immediately identify who is authorized to sign and ensure the response is sent by the deadline.

Question 17

What is a "written patch rule" in the context of the AEMO Test?

Accepted Answer

An explicit rule or policy written into the governance framework to patch the model if it fails to designate a signer or meet the $5$-day deadline during the simulation.

Question 18

What is the academic definition of a "Stakeholder"?

Accepted Answer

Anyone who is actively affecting or is affected by the project, including payers, users, regulators, threatened groups, and silent groups.

Question 19

How are stakeholders categorized and managed under the traditional Power-Interest Grid?

Accepted Answer

High Power / High Interest (Manage closely); High Power / Low Interest (Keep satisfied); Low Power / High Interest (Keep informed); and Low Power / Low Interest (Monitor).

Question 20

What is the primary limitation of a standard Power-Interest Quadrant?

Accepted Answer

It provides a static "snapshot" of stakeholder positions at a single point in time, rather than a permanent or dynamic assessment of their shifting influence.

Question 21

Who defined the dynamic "Salience Lenses" framework, and what are its four lenses?

Accepted Answer

Mitchell, Agle, and Wood (1997); the lenses are Power (capacity to influence), Legitimacy (rightful claim), Urgency (time-critical deadline), and Proximity (closeness to daily work).

Question 22

What is the major operational characteristic of stakeholder salience lenses?

Accepted Answer

Salience is highly dynamic; a stakeholder's lenses can change instantly upon receiving a single notice, altering their priority and engagement needs.

Question 23

What are the five standardized theoretical "Engagement Levels" used to track stakeholder sentiment?

Accepted Answer

1. Unaware, 2. Resistant, 3. Neutral, 4. Supportive, and 5. Leading.

Question 24

What are the three core traps that wreck stakeholder analysis?

Accepted Answer

1. "Everyone is a stakeholder" (vague groupings), 2. "Missing the silent ones" (future users/regulators), and 3. "Assuming, never validating" (failing to have direct conversations).

Question 25

What is "The Crown" in stakeholder analysis?

Accepted Answer

The designation given to the single most dangerous stakeholder on your map, requiring a specific, planned transition action to move them up one engagement level.

FIT5057 Week 3: Governed, Mapped, Specified, and Pitchable

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